One of the most important components of a business strategy is the schedule. If your business has a well-planned schedule, your employees will get more done in less time, thereby helping your revenue soar.
This is one of the reasons why there are scores of employee scheduling tools out there trying to meet the demand. Wading through this software and picking your favorite one can take ages. Therefore, to simplify your task, I have done the research and listed the 10 best employee scheduling software providers for businesses. I have also discussed the important features each one provides so that you can quickly pick the perfect one for your business.
Deputy is one of the top employee management tools. It can be used by both small businesses and large enterprises. You can manage employees in various departments and in various locations (whether they are working on-site or remotely) from one account.
It makes it extremely easy to create legally compliant schedules. All you need to do is pick one of their templates or create a custom one of your own and modify it using their drag and drop schedule builder. You can also make use of its AI component to create a more data-optimized schedule.
Deputy also makes it easy to share the schedule with your employees through their app which can be installed on any mobile device. Employees can be notified via email, SMS or push notifications. Employees can not only view their schedule but can also communicate with each other and the management through the app and even swap shifts.
Hubstaff is another top tool. Just like Deputy, it can be used to create schedules for both small and large businesses.
You can set weekly hour limits for your employees and then plan their schedules. This will ensure that you don’t go over the employee wage allocations.
Hubstaff comes equipped with a time tracking software that can be installed on laptops/desktops, mobile devices, and browser extensions. It tracks their activity and shows you how productive or unproductive they are. The software can also track location.
The data acquired from the tracking apps can be used to offer the right training or incentives to your employees and make them more productive.
Hubstaff also integrates with several payroll software. Hence, the amount of time your employees spent working can be directly transferred on to the payroll software to automate wage calculations. This can save you some extra time.
#3 When I work:
If you’re on a tight budget, When I Work is a great alternative. It has a free plan that can be used for companies with less than 75 employees.
Their software is very easy to use. You can create schedules with it on both the desktop and mobile devices. They provide both templates and a drag and drop builder that make it easy to create a schedule in minutes. You can view data of all the available employees on the dashboard itself so you can place the right person for the right shift.
When I work also makes it easy for you to share the schedule with your employees. But be warned that they aren’t as feature-rich as the other software on this list. Their free plan misses many features that can be useful in improving attendance and productivity. The paid plans have some of these useful features, but not all.
Ximble has a good suite of employee management software. Their apps can be used to create employee schedules, track employee activity, manage employees, optimize their schedule and communicate with them.
Just like the aforementioned tools it comes with templates and a drag and drops schedule builder. You can use them to create a schedule in minutes. Employees can also install the app on their mobile devices and view the schedules. They can also communicate back and request changes.
Ximble can also be used to analyze your historical data and future revenue projections to create a highly accurate schedule.
This is a great tool for any business that requires complete employee management software.
TSHeets is made by Quickbooks who are known for their accounting software. Their scheduling app is quite popular too as it has an easy to use drag and drop schedule builder. You only need to create your template with it once. After that, you can copy the schedule, make some minor modification and publish it. This can be repeated week after week and month after month.
Once you publish the schedule or just make some changes, your employees will be automatically alerted.
THSheets is very easy to use. You will be able to create schedules not just on a computer, but with the mobile device as well. Multiple admins can help with creating the schedule. This can save you a lot of time.
Planday is an advanced employee scheduling software that gives you access to employee availability, payroll costs, etc. They can help you create an accurate employee schedule quickly and within your budget. It will suit your business whether you only have a handful of employees or hundreds of them.
On your Planday dashboard, you will have all the information you need to create the perfect schedule. This includes financial reports and employee availability.
After that, you just need to pick a template and create the schedule based on your budget and the best (available) employees who fit into the shifts.
After the schedule is published your employees can view it and even communicate back and request changes.
Worldschedule.net is an automated employee scheduling system. It comes with features like time block editor, schedule templates, time tracking, employee data, swap and sign up and various integrations that help simplify and automate the time-consuming task of employee scheduling.
You also require a very short learning curve to get the best out of these automations. Hence, you should be able to implement the time-saving features immediately.
They also offer excellent security to make sure all the schedules and other data you store online are protected.
This is great software for any business looking to save time while creating an employee schedule. The only drawback with this tool is that it doesn’t appear as aesthetic as the others on this list.
Homebase runs on a freemium model. You can create a schedule for unlimited employees in one location with their free plan. The free plan hasn’t got all the advanced features that the paid plans have, but for most small businesses just getting started, the free plan will do.
Just like the other tools, they come with a free drag and drop schedule builder that lets you create schedules both from your desktop or mobile phone.
You can share the schedule with the employees by text, email or via the free mobile app. Employees can also update their availability and request shift trades via the app.
It also integrates with several other software packages to automate the transfer of data.
#9 Schedule Anywhere
Schedule Anywhere is an employee scheduling software designed by Atlas Business Solutions. Its intuitive dashboard makes it very easy to create powerful employee schedules.
While building the schedule, you can view important employee details like their names, the departments they work in and their position.
When you add them to the schedule you can include notes and any essential information that can inform employees about the tasks they need to execute. This will ensure they get the job done properly the first time.
Schedule Anywhere also lets you track employee information like skills, certifications, and training. You can use it to make sure your employees get the right training at the right time and grow along with the company. It can also help you schedule the right employees for the right jobs and shifts.
Employees will be alerted via text and/or email once the schedule is published online.
#10 Schedule It
Schedule It is a complete asset scheduling software. You can use it to schedule and manage clients, employees, training, projects, equipment, tasks and more.
It comes with a drag and drop builder that lets you easily create schedules for small events or entire days, weeks and months. You can also add tags and categories to your events to keep things organized and easy to find.
The data from your activities is represented in the form of easy to understand graphs. Data can also be transferred to other software such as payroll software as it integrates with hundreds of apps.
So, if you are looking for scheduling software that lets you schedule more than just your employees, Schedule It would be a great option.
These are the 10 best employee scheduling tools that are perfect for businesses. They all offer many basic features like templates, drag and drop schedule builders and employee tracking. But many of them also offer advanced and unique features.
I recommended that you try all of them before you pick your favorite. Almost all of the above offer a free trial or a free plan. So, sign up for a free account and trial them along with your employees. You can then have a discussion or a poll and pick the best. But if you are in a hurry and need to pick one now, I recommend that you go with Deputy. It’s one of the top employee scheduling software out there. They also offer other solutions like time clock apps and time tracking software. So, all the software your business needs will be in one place. This can save you a lot of time.
Last Updated on February 3, 2021.